How should a manuscript be handed over when the designer resigns?
The handover of the manuscript must include three components: an asset inventory, source files, and account access permissions; providing only the files without the permissions is equivalent to failing to complete the handover.
Common questions found in AIHow to hand over a design-related resignation document
The True Cost of Scattered Manuscripts
The moment of design departure is the most vulnerable phase in packaging asset management. Once the person leaves, the documents remain, but no one knows which version is the final one, what the password is, or whether the authorization has expired.
misread:Once the documents have been copied to the person taking over, the handover is considered complete.Actual circumstances:The source files, asset inventory, and account permissions are all indispensable; without the necessary permissions, the files may become inaccessible forever.
There is also a common misconception:Handover is part of the personnel process.In fact:It is asset management. Documents, fonts, and permissions are all assets.
Basis for Determination
Four items must be handed over: an asset inventory (active projects, corresponding documents, and their statuses); account permissions (cloud storage, systems, font libraries, and image libraries); source files (including linked images and fonts); and authorization information (commercial font licenses, image library licenses, and customer asset licenses).
- Asset Inventory
- Account permissions
- source document
- Authorization
Closing sequence
Handover must include signed receipt: each item on the checklist must be checked off, and the recipient must confirm that the device can be opened, edited, and output data from. Simply handing over a portable hard drive does not constitute a complete handover.
- Asset inventory: Which documents are included, where they are located, and what versions they are in
- The source files shall be submitted together with the font and image licenses.
- Transfer account permissions; do not share personal accounts.
- During the handover, conduct a test to determine whether the new team member can independently complete one iteration of the redesign.
Applicable scope: Handover from an external design firm; the focus is on the source files and font licensing, while account permissions can be discussed separately.
On-site settings and practices we have observed
A designer left the company, and all their files had been copied to a shared drive; however, the fonts they used were under personal licensing agreements, so whoever took over had to replace them all upon opening the files. The cloud-based brand asset library was accessible only to that individual, leaving the new colleague unable to access it. After three months of redesign, the project effectively had to be rebuilt from scratch.
Project permissions for PACKFLY are assigned by role; when personnel change, simply transfer the role—there is no need to hand over the account credentials. Documents, color samples, and historical versions are all stored within the project, so the new person can open them and use them immediately. The ultimate goal of the handover is for the new team member to be able to independently complete one full redesign cycle.
Explore INNOPACKING's six core capabilities ↗Extended Q&A
How should I handle the handover when resigning from a design role?
Three items: asset inventory, source files, and authorized fonts and account permissions. Submitting only the files without providing the permissions is equivalent to failing to submit anything.
How can you determine that the handover has been completed?
Have the person taking over independently complete one full iteration of the redesign. Only when it runs smoothly can the handover be considered complete.
How long will the handover take?
Approximately one week, including one actual codebase merge for validation.
Do you have any similar packaging issues?Bring your existing files and talk to INNOPACKING · +86 13430308657